ARMCUMS will require a copy of the outline of your content 2 weeks prior to the scheduled date of your presentation.
TERMS AND CONDITIONS for Business Partner presented Webinars: By participating as a webinar presenter in the Association of Rocky Mountain College and University Mail Services (ARMCUMS) 2020 Webinar Presentation Program, you, your company, and your company representatives agree to the following terms and conditions. These terms and conditions will be strictly enforced, and violators may be subject to immediate termination of their webinar and subsequent posting of said webinar on the ARMCUMS website. This may impair their exhibit and/or presentation opportunities through future ARMCUMS programs.
WEBINAR MANAGEMENT: The program is organized and managed by the Association of Rocky Mountain College and University Mail Services (ARMCUMS). Any matters not covered in these Rules and Regulations are subject to the interpretations of the ARMCUMS Board of Directors, and all exhibitors must abide by their decisions. ARMCUMS shall have full power to interpret, amend, and enforce these rules and regulations, provided any amendments, when made, are brought to the notice of presenters. Each presenter, for themselves and their employees, agrees to abide by the foregoing rules and regulations and by any amendments or additions thereto. ARMCUMS reserves the right to determine, at its sole discretion, the eligibility of any individual or company for inclusion in the program.
PRESENTATION APPLICATION PROCESS: Business Partners who submit their applications and payment by September 15, 2020 will be given preferred placement assignments based on available dates/times in order of registration date. All registrations received after September 15, 2020 will be assigned remaining dates/times at the sole discretion of the ARMCUMS Board in coordination with presenter. Each presenter will receive an e-mail or letter of confirmation. It is the responsibility of the presenter to disperse participation information, along with these rules and regulations, to the appropriate company representatives. ARMCUMS reserves the right to exercise its sole discretion in the acceptance or refusal of applications.
SUBLEASING OF PRESENTATION TIME: Presenters may not assign, sublet or apportion to others the whole or any part of the time allocated. Presenters may not display goods or services, promote or reference their company by name/branding during presentations.
CANCELLATION: All presentation cancellation requests, must be submitted in writing to the ARMCUMS Representative at ARMCUMSinfo@gmail.com ASAP.
FAILURE TO PRESENT: Should any presenter fail to present their webinar on their scheduled day/time without due cause, may forfeit all future opportunities, at the discretion of the ARMCUMS Board.
CONDUCT: All webinars will be conducted to serve the interest of ARMCUMS members and will be presented in a professional manner. The ARMCUMS Representative and/or Board reserves the right to request the immediate withdrawal of any webinar that ARMCUMS believes to be injurious to the purpose of the Association. ARMCUMS reserves the right to refuse to continue the webinar at any point due to any objectionable or undesirable manner exhibited. The use of sideshow tactics or other undignified methods considered by ARMCUMS to be objectionable are expressly prohibited in the webinar.
GIVEAWAY or PRIZES: Promotional giveaways and prizes will be permitted and must be coordinated with ARMCUMS Representative in advance. The information regarding any giveaways or prizes may be used by ARMCUMS as advertising incentives prior to your scheduled webinar. All materials are expected to be of a professional nature. ARMCUMS reserves the right to disallow any materials, prizes or give-away items that they believe to be inappropriate. The cost to ship any said giveaways or prizes is the sole responsibility of the Business Partner. Shipping Information must be provided by the ARMCUMS attendee directly to the Business Partner.
RECORDING: Recording of webinars may be conducted by either the Business Partner or ARMCUMS. If the Business Partner chooses to record the webinar, they are required (1) to have recording platform and file type preapproved by the ARMCUMS Representative, 2 weeks prior to webinar (2) to submit said recording to ARMCUMS within 24 hours of completion of the webinar in order to have it posted on the ARMCUMS website. Recordings may be used in promotional pieces and shall be the sole property of ARMCUMS once posted.
ARMCUMS PLEDGE: ARMCUMS pledges to retain the posting of your webinar on their website, accessible to all ARMCUMS members through the password protected area of our website, for the term of 12 months from the date originally posted.
PRESIDING RULES: The presiding rule of the Webinar Program is to be considerate of attendees, other Business Partners, Webinar Program staff and any possible guests. Respectful treatment of other business partners and their products is expected.
LIABILITY: Presenter assumes responsibility and hereby agrees to protect, indemnify, defend, and hold harmless ARMCUMS and any of its boards, officers, employees, volunteers, webinar attendees or member institutions against all claims, losses, and damages to persons or property, governmental charges or fines, and attorney fees arising out of or caused by Business Partners presentation or a part thereof, excluding any such liability caused by the sole negligence of ARMCUMS, their board or agents.
VIOLATIONS: Violation of any Rules and Regulations by the Business Partner, or his or her employees or agents shall, at the option of ARMCUMS, forfeit the presenters right to present their webinar. Upon evidence of violation, ARMCUMS may cancel any scheduled webinar and/or remove any said webinar from their website. The presenter shall pay all expenses and damages that ARMCUMS may incur thereby.
SEVERABILITY: All agreements and covenants contained herein are severable, and in the event any of them shall be held to be invalid by any competent court, this agreement shall be interpreted as if such invalid agreements or covenants were not contained herein.
ENDORSEMENTS: Having a Business Partner/Presenter relationship with ARMCUMS does not indicate that ARMCUMS endorses the product or service of said Business Partner.